Facilities Coordinator

About WalkerHughes

At WalkerHughes Insurance, we put people first — both our clients and our team. Our team members guide customers through the world of insurance, advocate for them when they need us most, and pioneer unique solutions to meet their needs. We leverage technology to empower our employees and deliver exceptional service.

About the Role

The Facilities Coordinator plays a key role in ensuring WalkerHughes office locations remain safe, organized, and operating efficiently. This role supports multiple offices by coordinating facility operations, vendor relationships, and maintenance needs. The Facilities Coordinator partners with teams across the organization to maintain high workplace standards and support a positive employee experience.

Key Responsibilities

Facilities Operations

• Oversee day-to-day facilities support across multiple office locations

• Coordinate maintenance, repairs, and facility services to ensure safe and efficient work environments

• Manage and track facility requests, work orders, and maintenance needs

• Support office moves, workspace reconfigurations, and internal event setup

Vendor & Project Management

• Serve as the primary contact for facilities vendors including cleaning, HVAC, maintenance, and landscaping

• Schedule and oversee vendor services while evaluating performance

• Assist with sourcing vendors, negotiating services, and reviewing contracts

• Coordinate and track facility improvement projects including repairs, upgrades, and small renovations

Administrative & Operational Support

• Maintain documentation related to facilities operations and vendor services

• Identify opportunities to improve operational efficiency and cost-effectiveness

Qualifications

• 2–3 years of facilities management experience, including vendor coordination and lease support

• Strong organizational and time management skills with excellent attention to detail

• Effective written and verbal communication skills

• Proficiency in Microsoft Office (Word, Excel, Outlook)

• Ability to travel occasionally between office locations as needed